Venue Sourcing

The Conference Shop offers a FREE venue finding service for events being held in Australia or overseas. We are a completely independent company and are not affiliated with a specific hotel chain or tourism body. All of our research is tailored to suit our clients’ needs as we strive to match you with the right destination and ultimately, venue.  Your success is our success.

If you are planning a conference, offsite meeting, client event, gala dinner, Christmas party or other business event we can assist you. 

How we can help you

Once you send us your requirements, we become an extension of your team and start the venue sourcing process for you. Not only will this save you time but it will also provide you with more choice.

Our service includes:

  • Understanding the brief and identifying the right destination for your event
  • Using our experience and knowledge to select relevant venues that best suit your event requirements
  • Approaching relevant venues to check availability 
  • Requesting proposals from the venues and update you on our progress
  • Negotiating best rates at all times, to ensure that costs fit within your budget
  • Providing you with streamlined proposals detailing and outlining costs from the venues, meaning you deal with only one person as opposed to multiple different venues
  • Offering objective, independent and unbiased advice on each venue
  • Arranging venue site inspections as required
  • Organising for contracts to be issued, once a venue has been selected
  • Contacting venues that have not been selected and advising them to release any holds
  • Manage and facilitate the process and provide support as required

The Conference Shop can also assist in any offsite or team building requirements. We have relationships with a range of event suppliers.

We pride ourselves on being strong communicators and will keep you updated throughout the process. Our team takes a personal approach with our clients and we are committed to providing the best outcome for you and align ourselves with your goals for your event.

To help us understand your event, the more information you can provide the better. For example:

  • Event dates
  • Preferred location(s) or travel time
  • Expected attendee numbers
  • Meeting requirements
  • Accommodation requirements
  • On-site or off-site dinners
  • Team activities
  • Any other essentials

Or call +61 (0)2 4861 5973 to request a proposal.

“I know I can rely on Carla & TCS. I work from home, we run our own business with partner doing over 90 hrs a week regularly.  We have a daughter and grandkids living with us & I also look after the babies while she works. This often mean doing a lot of work at night or strange hours. Knowing Carla has my back, is sometimes my spare brain & thinking of the things I don’t know I need to think of and then solving any problems, takes a huge amount of stress off.”

Sue Christie-Cox
Caddmandu Design

“Having the opportunity of attending FAMIL’s though TCS to get a taste of what properties were offering was a no brainer and as an Executive Assistant we must be confident in knowing that the venue we select is the right fit for the group of delegates.. Using the services of TCS will only broaden your wealth of knowledge within the events & conferencing space, putting you at the top of your game every time.   You will never look back and you will be thankful for the opportunity of utilising their services.”

Katrina Dawson, Executive Assistant


“I would recommend the services of TCS to anyone who needs to have support with venue sourcing Upon meeting Carla and her team I was so impressed and felt confident that my meeting briefs would be handled with meticulous detail and efficiency. So definitely reach out to them if you need a hand with looking at and presenting different venue options.”

Bianca Jones, Program Manager
KLS Martin

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