Why we organise site inspections

Have you ever wondered why our team is so passionate about famils and site inspections? Part of our free venue sourcing service is organising site inspections for you of venues that we recommend based on your requirements. Today, we are going to break down the importance of this and why we do it.

We organise site inspections so that our clients can experience the venue as their delegates would. From arriving at the venue, seeing how accessible it might be logistically, to seeing the venue spaces and accommodation rooms.  When you see the space, you can truly understand whether or not the venue is suitable for your event. Seeing a venue in person can be vastly different than seeing it on the website, which is why we feel so strongly about visiting the venue in person and not necessarily just trusting the website. 

It gives you a chance to look at things like access/proximity to the venue (airport, transport), venue surrounds (safety, distractions), offsite dinner options and team building options. You can see the cleanliness, layout, facilities & most importantly the flexibility of the venue. As well as this, it’ll give you a chance to meet the venue’s team and feel the vibe to see if it’s right for your event and delegates. 

You also might change your mind after a site inspection. We have had clients absolutely love how venues look online, but after being encouraged to visit in person, they have removed the venue off the list of possibilities entirely because it was not at all like the website. Websites are not always a true representation and that’s very important to consider when searching for your ideal venue. 

We understand that it’s not always possible to visit the site in person and so in that case, we will organise a virtual site inspection for you. On a scale of 1 to 10, with 1 being not at all and 10 being extremely important, our venue specialists rated site inspections a 10. With that in mind, even if you can’t get away from the office, we recommend having a virtual site inspection instead. Alternatively, you can send a colleague or we can see it for you to answer any questions you might have. If you can’t attend a site inspection, it’s highly likely that someone in our team has experienced the venues first hand.

Another way we love to showcase venues is through our famil program. Just like site inspections, on our famils you will experience the venue just as your delegates would. Our famil programs include an in-depth site inspection and an activity that will allow you to fully gauge the vibe of the space and the staff. For all our upcoming famils, check out our famil page here

Of course, for any FREE venue sourcing enquiries, please contact us here. Site inspections are included with our service and there are no hidden fees!



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