Five ways to ace your conference planning in 2020

Want to boost your productivity, save time and money, and ace your conference planning in 2020?

Here are five tips to help you kick ass this year.

1.  GET IN EARLY
Start planning your events for the year ASAP. Let us help you develop a venue shortlist and start looking into dates, get supplier quotes and start working on a content framework wherein all parties are given their briefs and deadlines. The sooner you start speaking to your suppliers, the sooner they can develop the best possible response to your brief.

2. CHOOSE A THEME
Choose a theme for the year and let this guide your decisions around everything from catering to keynote speakers. Seek buy in from organisational management. It can be as simple as ‘Fresh Thinking’ or as complicated as ‘Madonna goes to Morocco’. Whatever it is, a theme helps narrow down your conference planning options so you don’t waste time in a Pinterest blackhole.

3. DELEGATE
Figure out what tasks take the most time and least skill and ask someone else to do it. If it’s a matter of loading information, stuffing envelopes or packing delegate bags, this is where you can get an AirTasker, volunteers or a group of colleagues to assist.

4. INVEST IN EVENT PLANNING SOFTWARE
According to Bizzabo’s customer research, planners who use event planning programs save approximately 223 hours a year. Keep everything in one dashboard and let the system send you reminders to keep you on track, rather than chasing documents all over the intranet.

5. PRIORITY PLANNING
You’re an event planner so we don’t need to teach you how to prioritise but having a timed plan means you won’t waste a second wondering where to start. Figure out how many weeks you have to go until each of your events, and work back from there in a calendar by creating priorities for each week in the lead up.

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